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Sea Operator

Maritime Agency Cloud Platform

Comprehensive Solutions for Maritime Agencies

Sea Operator

Maritime Agency Software Platform 

Sea Operator is designed to revolutionize maritime agency operations by providing a centralized, efficient, and automated platform for managing port calls, expenses, documentation, and financial transactions with full transparency and control.


Key Features & Offerings

Proforma & Client Templates | Tariffs

A functional and user-friendly environment for creating standard offers per port, customer, or both. The system allows free adjustment of prices and services, enabling users to generate a new standard from an existing one effortlessly. Upon acceptance of an offer, the system automatically generates the Port Call, Breakdown List, and Disbursement Account (D/A).

Operation Matrix
  • Port Calls Management: Efficient handling of active port calls.
  • Crew & Vessel Operations: On/Off signers, crew medical cases, inspections, surveys, CTM, technical & SE attendance, owner representatives' attendance.
  • Logistics & Supplies: Overseas/domestic shipments, off-land items forwarding, various supplies, pollutants treatment, and inquiries management.
Port Call Logs & Breakdown Lists

All services and tasks performed by the agency and its partners during each port call are systematically recorded in the Breakdown List. This ensures full visibility of completed tasks, completion dates, associated costs, and additional comments or observations. Clients can monitor the progress of tasks online in real time.

Expense Management

General Expenses
  • Registration and management of general expenses, categorized with subcategories.
  • Payroll and payment management.
Agents Expenses
  • Handling of agent invoices (Final D/As), payments, and outstanding balances.
  • Secure document storage for future reference.
Suppliers Expenses
  • Supplier invoice management, payment processing, and balance tracking.
  • Secure storage for all related documents.

Financial & Audit Management

Debit & Credit Notes
  • Automatic issuance of Debit Notes (D/Ns) for each port call, based on the Breakdown List.
  • Generation of Credit Notes, Supplementary Debit & Credit Notes for necessary financial adjustments.
Disbursement Accounts (D/As)
  • Automated issuance of D/As based on related debit/credit notes and supplementary documents.
  • Each document includes justifications for expenses, supporting invoices, and a preview/print function.
Statements of Account (SOA)
  • Automatic issuance of SOAs for financial tracking.
  • Consolidated SOA: Aggregated SOA generation for group companies.

Document Management System

  • Agency Issued Invoices
  • Agents FD/As & Related Documents
  • Vessel Information & Documentation
  • Port & Terminal Information & Documentation
  • Vessel Schedule & Prospects
  • Agents' Services Pricelists
  • Account Previews

All documents are securely stored in the system, linked to the respective port call, agent, vessel, or client, and can be previewed, printed, or emailed at any time.

Advanced Reporting & Analytics

  • Comprehensive financial and statistical reports.
  • Cash flow reports with real-time calculation of expected cash advance amounts.

Dynamic Email Notification System

  • Automated email updates to all involved parties regarding task progress and completion.
  • Notifications are customized to ensure only the relevant departments receive updates.

User Access & Role-Based Permissions

Agents' Access
  • Secure login to the Agents Area to manage their service pricelists, submit invoices (FD/As), and process assigned port calls.
Clients' Access
  • Secure login to the Clients Area to view and print financial transactions, accounts, port call details, active breakdown lists, received offers, and port logs.

Automations & Alerts

  • Real-time notifications for critical financial and operational events.
  • Automated workflows to streamline processes and enhance efficiency.

Modules

  • Suez Canal Transit

Built for Efficiency, Designed for Growth

SEA OPERATOR is engineered to support the needs of modern shipping agencies, offering a fully scalable solution that grows with your business. Our software enhances efficiency, ensures regulatory compliance, and reduces operational costs.

🔹 Join the future of Operations Management with SEA OPERATOR.

📩 Contact us today and see how we can revolutionize your Agency operations!